Transcript
S4C30 SAP S/4HANA Cloud for Finance
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EXERCISES AND SOLUTIONS
. Course Version: 02
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Typographic Conventions American English is the standard used in this handbook. The following typographic conventions are also used.
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Contents Unit 1:
SAP S/4HANA Cloud - Finance Overview No exercises
Unit 2:
Conducting the Fit to Standard Workshop No exercises
Unit 3: 1 Unit 4:
Master Data Management Exercise 1: Migrate your data SAP S/4HANA Cloud Integration No exercises
Unit 5:
Organizational Units and System Data No exercises
Unit 6: 4 7 10 12 14 16 Unit 7: 18 22 25 Unit 8: 28 31
Accounting and Financial Close (J58) Exercise 2: Manage G/L Account Master Data Exercise 3: Post a G/L Accounting Document Exercise 4: Change a Journal Entry Exercise 5: Upload and Post a G/L Accounting Document Exercise 6: Run the Audit Journal Report Exercise 7: Test Run the Balance Carry Forward Accounts Payable (J60) Exercise 8: Complete Supplier Master Data Exercise 9: Post an Invoice without PO Exercise 10: Post a Manual Outgoing Payment Accounts Receivable (J59) Exercise 11: Post an Outgoing Invoice Exercise 12: Post an Incoming Payment with a Reason Code
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Unit 9:
Asset Accounting (J62, 1GB)
33 36
Exercise 13: Create an Asset Master Record Exercise 14: Post a Non-Integrated Asset Acquisition
39 43 45 48 50 52
Exercise 15: Post an Integrated Asset Acquisitions Exercise 16: Post a Credit Memo Exercise 17: Post an Asset Sale to a Customer Exercise 18: Use the Asset Balances Report Exercise 19: Perform a Test Run for Depreciation Exercise 20: Create an Asset History Sheet
Unit 10: 54 56 58 60 67 Unit 11: 70 72 74 78 Unit 12:
Bank Account Management (BFA, J77) Exercise 21: Create New Bank Master Data Exercise 22: Add Bank Master Data to Bank Account Hierarchy Exercise 23: Define Bank Master Data as House Bank Exercise 24: Open a New Bank Account With Workflow Exercise 25: Define Payment Signatories for Approving Payments Cash Operation (BFB, J78) Exercise 26: Create Manual Memo Records Exercise 27: Use the Cash Position Details App Exercise 28: Make a Bank Transfer Exercise 29: Track a Bank Transfer Employee Integration - Employee Central Integration (JB1) No exercises
Unit 13:
Employee Integration - SAP S/4HANA Enablement (1FD) No exercises
Unit 14: 82
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Implementing Solution Extensibility - In App Extensibility Exercise 30: Extend Reports with Adapt UI
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Unit 3 Exercise 1 Migrate your data Your company has started doing business in a new region. You need to quickly migrate some bank data into the SAP S/4HANA Cloud. The Migrate Your Data tool leads you to where the data migration objects are predefined for SAP Best Practices. This tool is used for migrating from SAP or non-SAP systems into the SAP S/4HANA Cloud Editions. 1. Access the Migrate Your Data tool. 2. Display the documentation for the conversion object. 3. Download and maintain the generated migration template. 4. Upload the source data Microsoft Excel file in the system. The Bank Data is now available in the SAP S/4HANA cloud system.
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Unit 3 Solution 1 Migrate your data Your company has started doing business in a new region. You need to quickly migrate some bank data into the SAP S/4HANA Cloud. The Migrate Your Data tool leads you to where the data migration objects are predefined for SAP Best Practices. This tool is used for migrating from SAP or non-SAP systems into the SAP S/4HANA Cloud Editions. 1. Access the Migrate Your Data tool. a) Choose the Manage Your Solution app and start the Migrate Your Data tool. b) To add a new Migration Project, choose Create. c) Enter the Migration Project Name Migration ABC and choose Create. You see on the Migration Project Details screen the new migration project. Migration ABC is created. d) Select the migration object Bank link. e) On the Warning screen, choose OK. 2. Display the documentation for the conversion object. a) To display the documentation about the conversion object, choose Show. Purpose, definition, prerequisites and other information about the conversion object is displayed. b) To close the documentation, choose OK. 3. Download and maintain the generated migration template. a) Choose the Files tab. b) To download the generated migration template, choose Download Template. c) In the Download Template window, select BP Enterprise Management Cloud, then choose OK. The file downloads to the Download directory within your session. d) You can use Microsoft Excel to open the Source Data for Migration object. You may need to go to the desktop for Microsoft Windows and search the Microsoft Excel program. The file is called EN_BANK_MASTER. Rename it to EN_BANK_MASTER.xml, then open it using Microsoft Excel. e) Once opened, you can select the worksheet tab, Field List. This displays the description and metadata of the Bank Master fields. f) To define the Source Data for Migration spreadsheet, choose the Bank Master tab. g) Enter the data from the table for migration. Note that the first entry has the Bank country key China while the other entries already have the correct SAP ISO-code CN.
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Solution 1: Migrate your data
Table 1: Bank coun- Bank key** try key**
Name of bank*
China
9601
CN
Region (State, Province, Country)
House number and street
City
Bank branch
ICBC Chi- 11 na
ChenHui Rd 1001
Shanghai City
9602
ICBC Chi- 12 na
Main RD, Shanghai West 3002
CN
9603
ICBC Chi- 13 na
PuDong Shanghai PuDong RD, 1003
CN
9604
ICBC Chi- 14 na
South Street, 104
Shanghai South
h) Save the spreadsheet with the entered data, choose Save As, and save the file as type, XML Spreadsheet 2003 (*xml). Change the file name to EN_BANK_MASTER_China.xml. 4. Upload the source data Microsoft Excel file in the system. a) In the Migration Objects screen, on the File tab, select Upload File. b) Select Choose File and search for your file. Provide a short description. c) Choose Upload. d) There is now a new row in the table. Select the row and choose Activate. The status changes to Not Started (Active). The Bank Data is now available in the SAP S/4HANA cloud system.
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Unit 6 Exercise 2 Manage G/L Account Master Data You need a new G/L account to track deferred income. Create a new G/L account by copying an existing one for your company code 1010. Don’t forget the Financial Statement Version. Note: To execute this exercise, please assign business role General Ledger Accountant to your user. For best performance, remove any other business roles assigned except for Administrator SAP_BR_ADMINISTRATOR, and Configuration Expert Business Process Configuration (SAP_BR_BPC_EXPERT). If you do not know how to perform this task, please refer to the system setup guide. 1. Create the new G/L account via copy for the Chart of Accounts data with the following values:
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Field
Value
Chart of Accounts
YCOA
Reference G/L Account
12562000
New G/L Account
125620##
Description in Maintenance Language(EN)
Deferred income ##
Company Code
1010
Only Balance in Local Currency
Select
Field Status Group
YB01
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Unit 6 Solution 2 Manage G/L Account Master Data You need a new G/L account to track deferred income. Create a new G/L account by copying an existing one for your company code 1010. Don’t forget the Financial Statement Version. Note: To execute this exercise, please assign business role General Ledger Accountant to your user. For best performance, remove any other business roles assigned except for Administrator SAP_BR_ADMINISTRATOR, and Configuration Expert Business Process Configuration (SAP_BR_BPC_EXPERT). If you do not know how to perform this task, please refer to the system setup guide. 1. Create the new G/L account via copy for the Chart of Accounts data with the following values: Field
Value
Chart of Accounts
YCOA
Reference G/L Account
12562000
New G/L Account
125620##
Description in Maintenance Language(EN)
Deferred income ##
Company Code
1010
Only Balance in Local Currency
Select
Field Status Group
YB01
a) Log onto the SAP Fiori Launchpad as a General Ledger Accountant. b) b) Choose the tile Manage G/L Account Master Data in the Launchpad tile group Master Data. c) Enter the chart of accounts and reference account as in the table and select Go. d) Click on the G/L account number to go to the G/L Account Master Data details screen. e) Select Copy on the top right of the screen. f) Enter the new G/L account number, description, and select the only company code indicated in the table. g) Scroll down to the company code assignments and click on 1010. h) Select Only Balance in Local Currency and enter the values indicated for the Field Status Group.
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Unit 6: Accounting and Financial Close (J58)
i) Click Ok and Save your entry.
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Unit 6 Exercise 3 Post a G/L Accounting Document
1. On the Fiori Launchpad select Post General Journal Entries. Post the following document: Cash payment 550 Euro (Tax 10% include) against vehicle costs on Cost Center 10101101. Field Name
Value
Document Header Journal Entry Date
today’s date
Company Code
1010
Transaction Currency:
EUR
1st Line G/L Account
65003000
Debit amt in DC
1190
Item Text
sample post ##
TAX Code
V1
Cost Center
10101101
2nd Line G/L Account
10010000
Credit amt in DC
1190
Tax Items Calculate tax
select
Net entry
deselect
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Unit 6 Solution 3 Post a G/L Accounting Document
1. On the Fiori Launchpad select Post General Journal Entries. Post the following document: Cash payment 550 Euro (Tax 10% include) against vehicle costs on Cost Center 10101101. Field Name
Value
Document Header Journal Entry Date
today’s date
Company Code
1010
Transaction Currency:
EUR
1st Line G/L Account
65003000
Debit amt in DC
1190
Item Text
sample post ##
TAX Code
V1
Cost Center
10101101
2nd Line G/L Account
10010000
Credit amt in DC
1190
Tax Items Calculate tax
select
Net entry
deselect
a) Go to the Fiori Launchpad and choose tile Post General Journal Entries in the Ducument Entry group of the Launchpad. b) Enter today’s date in the Journal Entry Date field. c) Enter 1010 in the Company Code field. d) Enter 65003000 in the 1st line item G/L Account field: Note: Account 65003000 requires an assignment to a CO object and is relevant to tax.
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Solution 3: Post a G/L Accounting Document
e) Enter 1190 in the Debit amt in DC field. f) Enter sample post ## in the Item Text g) Click >on the first line item to expand the line item details. h) Enter V1 in the TAX Code field. i) Enter 10101101 in the Cost Center field. Close the details. j) Enter 10010000 in the G/L Account. k) Enter 1190 in the Credit amt in DC field. l) Select Calculate tax and deselect Net entry. m) Click Simulate at the bottom right of the screen. n) Select Post. o) Click on the Notes tab. p) Enter Sample Post ## in the text box. q) Click the submit arrow button.
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Unit 6 Exercise 4 Change a Journal Entry You want to change the document you posted because you didn’t add any text or a reference in the document header. 1. Enter the text “Sample Document ##” and the reference S4C-## in the document header of your posted document.
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Unit 6 Solution 4 Change a Journal Entry You want to change the document you posted because you didn’t add any text or a reference in the document header. 1. Enter the text “Sample Document ##” and the reference S4C-## in the document header of your posted document. a) On the SAP Fiori Launchpad, click the Manage Journal Entries tile. b) Click Adapt Filters and select More Filters under the Administrative Data group, select JE Created By and click OK. c) Enter your user S4C-## in the JE Created By field and select Go. d) Select the journal entry (should be 1000000XX) and choose Manage Journal Entry e) Click edit and enter Sample Document ## in the Header Text field and S4C-## in the reference field. f) Save your entry and go back to the SAP Fiori Launchpad Homepage.
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Unit 6 Exercise 5 Upload and Post a G/L Accounting Document
1. Field Name
Value
Header Company code
1010
Journal Entry Type
SA
Journal Entry Date
The current date in format YYYYMMDD
Posting Date
The current date in format YYYYMMDD
Transaction Currency
EUR
Line items – Line 1: Company code
1010
G/L Account:
63003000
Debit
10000
Tax Code
V0
Cost Center
10101101
Line items – Line 2:
12
Company code
1010
G/L Account
10010000
Credit
10000
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Unit 6 Solution 5 Upload and Post a G/L Accounting Document
1. Field Name
Value
Header Company code
1010
Journal Entry Type
SA
Journal Entry Date
The current date in format YYYYMMDD
Posting Date
The current date in format YYYYMMDD
Transaction Currency
EUR
Line items – Line 1: Company code
1010
G/L Account:
63003000
Debit
10000
Tax Code
V0
Cost Center
10101101
Line items – Line 2: Company code
1010
G/L Account
10010000
Credit
10000
a) Choose the tile Post General Journal Entries in the Document Entry group of the Launchpad. b) Choose the New from uploading button at the bottom of the screen c) Select Template. Choose the format Excel Workbook and then choose Download. d) Open the file select Enable Editing. Fill out the details outlined in the table of entries. e) Select File → Save as → Browse tame the file JournalEntry_##.xlsx and select Save. f) Back in the Post General Journal Entries app, select New from Upload again. In the pop-up select Browse and find your file in Libraries → Documents → JournalEntry_##.xlsx and select Open. g) Select post to save your entry.
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Unit 6 Exercise 6 Run the Audit Journal Report
1. Run the Audit Journal Report for the current year. Enter the details as in the table:
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Field Name
Value
Company Code
1010
Fiscal Year
65003000
Ledger
0L
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Unit 6 Solution 6 Run the Audit Journal Report
1. Run the Audit Journal Report for the current year. Enter the details as in the table: Field Name
Value
Company Code
1010
Fiscal Year
65003000
Ledger
0L
a) Choose the tile Audit Journal in the Reporting group of the Launchpad b) Select Display Journal Entry Changes, check the report and go back.
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Unit 6 Exercise 7 Test Run the Balance Carry Forward
1. Perform a test run of the Balance Carry Forward to next year with the following data:
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Field Name
Value
To Fiscal Year
Next Fiscal Year
Company Code
1010
Ledger
0L
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Unit 6 Solution 7 Test Run the Balance Carry Forward
1. Perform a test run of the Balance Carry Forward to next year with the following data: Field Name
Value
To Fiscal Year
Next Fiscal Year
Company Code
1010
Ledger
0L
a) On the SAP Fiori Launchpad, choose the tile Carry Forward Balances in the Periodic Activities group of the Launchpad b) Enter the data in the table and select Go. c) Select the item and click Carry Forward press Continue on the warning message. d) Click Refresh and go to the tab Preview. e) Click on the line there and check the entries in the Balance Sheet and Profit & Loss tabs. f) Exit to the SAP Fiori Launchpad Home.
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Unit 7 Exercise 8 Complete Supplier Master Data Your user is also created as a business partner. You must complete your business partner Supplier (Financial Accounting) data. Note: To execute this exercise, please assign business roles Master Data Specialist Business Partner Data (SAP_BR_BUPA_MASTER_SPECIALIST) and Accounts Payable Accountant (SAP_BR_AP_ACCOUNTANT) to your user. For best performance, please remove any other business roles assigned except for Administrator (SAP_BR_ADMINISTRATOR), and Configuration Expert Business Process Configuration (SAP_BR_BPC_EXPERT). If you do not know how to perform these tasks, please refer to the System Setup Guide.
1. Complete the Supplier Master Data for Business Partner S4C-##, using the following data: Field Name
Value
Basic Data Search
S4C-##
Title
The one that applies for you
Sex
The one that applies for you
First Name
The one that applies for you
Last Name
The one that applies for you
Natural Person
Mark
Standard Communication Language
EN
Bank Accounts
18
Bank Country
DE
Bank Key
50070010 (Bank 1)
Account Number
123456##
Account Holder
S4C-##
Account Name
S4C-##
Valid From
01 January CY
Valid to
31 December 2099
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Exercise 8: Complete Supplier Master Data
Field Name
Value
Company Codes Company Code
1010
Reconciliation Account
21105000 ( Travel Expenses Payable)
Sort Key
000
Payment Terms
002
Payment Methods
T
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Unit 7 Solution 8 Complete Supplier Master Data Your user is also created as a business partner. You must complete your business partner Supplier (Financial Accounting) data. Note: To execute this exercise, please assign business roles Master Data Specialist Business Partner Data (SAP_BR_BUPA_MASTER_SPECIALIST) and Accounts Payable Accountant (SAP_BR_AP_ACCOUNTANT) to your user. For best performance, please remove any other business roles assigned except for Administrator (SAP_BR_ADMINISTRATOR), and Configuration Expert Business Process Configuration (SAP_BR_BPC_EXPERT). If you do not know how to perform these tasks, please refer to the System Setup Guide.
1. Complete the Supplier Master Data for Business Partner S4C-##, using the following data: Field Name
Value
Basic Data Search
S4C-##
Title
The one that applies for you
Sex
The one that applies for you
First Name
The one that applies for you
Last Name
The one that applies for you
Natural Person
Mark
Standard Communication Language
EN
Bank Accounts
20
Bank Country
DE
Bank Key
50070010 (Bank 1)
Account Number
123456##
Account Holder
S4C-##
Account Name
S4C-##
Valid From
01 January CY
Valid to
31 December 2099
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Solution 8: Complete Supplier Master Data
Field Name
Value
Company Codes Company Code
1010
Reconciliation Account
21105000 ( Travel Expenses Payable)
Sort Key
000
Payment Terms
002
Payment Methods
T
a) On the SAP Fiori Launchpad, search for and open the Supplier Master application. b) In the first filter field (Search), enter S4C-## and choose Go. Do not change any existing filter critieras set, e.g. the role. c) From the result table of your search select the related line displaying the roles of your supplier, e.g. Employee (BUP003) and Supplier (FLVN00). d) Select Edit. e) Enter the data as describes for Basic Data and Standard Communication. f) In the section Bank Accounts, choose Add and enter the details mentioned in the table of entries. g) In the section Company Codes, choose Add and enter the details mentioned in the table of entries. h) Select Save.
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Unit 7 Exercise 9 Post an Invoice without PO
Your employee S4C-## has taken a last minute business trip and brought receipts to the accounting department directly. You enter these as an invoice in order to reimburse the employee. 1. Post an invoice with the following details: Field Name
Value
Header/Supplier Company Code
1010
Vendor
Search for your supplier for employee S4C##
Invoice Date
Today’s Date
Amount
2000
Calculate Tax
Check
Tax Code
V1
Reference
Trip ##
1st Line Item G/L Account
61003000
Amount
1500
Cost Center
10101602
2nd Line Item G/L Account
61004000
Amount
500
Cost Center
10101602
2. Update the Payment Terms of the just posted invoice to immediately pay through SEPA credit transfer and block the item for manual payment.
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Unit 7 Solution 9 Post an Invoice without PO
Your employee S4C-## has taken a last minute business trip and brought receipts to the accounting department directly. You enter these as an invoice in order to reimburse the employee. 1. Post an invoice with the following details: Field Name
Value
Header/Supplier Company Code
1010
Vendor
Search for your supplier for employee S4C##
Invoice Date
Today’s Date
Amount
2000
Calculate Tax
Check
Tax Code
V1
Reference
Trip ##
1st Line Item G/L Account
61003000
Amount
1500
Cost Center
10101602
2nd Line Item G/L Account
61004000
Amount
500
Cost Center
10101602
a) On the SAP Fiori Launchpad search for and open the Create Incoming Invoice app. b) Enter the data as indicated in the table and select Post. 2. Update the Payment Terms of the just posted invoice to immediately pay through SEPA credit transfer and block the item for manual payment. a) On the SAP Fiori Launchpad, search for and open the Manage Supplier Line Items app. b) Enter your supplier in the filters and select Go.
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Unit 7: Accounts Payable (J60)
You will see in the Due Net Column that the payment is not due. c) Select the journal entry number and select to navigate to the Manage Journal Entry app. d) Select Edit and choose the first Journal Entry item. e) Enter Payment Method T, Payment Terms 0001, Item Payment Block B, and choose Back to Journal Entry. f) Choose Save. g) Choose Notes and add a note for the changes made. h) Choose Back. i) Check the Due Net column. The Due Net column shows the item as Due.
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Unit 7 Exercise 10 Post a Manual Outgoing Payment
You want to see the effect of the payment blocking reason selected. You want to attempt to post a manual outgoing payment. Then remove the payment block and post a partial payment for half the amount. 1. Attempt to post a manual payment with the following details: Field Name
Value
Company Code
1010
Journal Entry Date
Today’s Date
Value Date
Today’s Date
G/L Account
11001010
House Bank
DEBK1 / DEAC1
Amount
1000
Currency
EUR
Supplier
Your Employee/Supplier
2. Remove the payment block and post the partial payment. 3. Check how many line items the supplier has open now and what the total balance is for the supplier.
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Unit 7 Solution 10 Post a Manual Outgoing Payment
You want to see the effect of the payment blocking reason selected. You want to attempt to post a manual outgoing payment. Then remove the payment block and post a partial payment for half the amount. 1. Attempt to post a manual payment with the following details: Field Name
Value
Company Code
1010
Journal Entry Date
Today’s Date
Value Date
Today’s Date
G/L Account
11001010
House Bank
DEBK1 / DEAC1
Amount
1000
Currency
EUR
Supplier
Your Employee/Supplier
a) On the SAP Fiori Launchpad, search and open the Post Outgoing Payments app. b) Enter the data as in the table and select Show Items. You see one open item. c) Select Clear. Note: You get a message informing you of the payment block. Do not leave the transaction. 2. Remove the payment block and post the partial payment. a) Select the Journal Entry shown in the Open Items and select Edit. b) Select the first Journal entry item and remove the entry from Item Payment Block. c) Select Back to Journal Entry, save your changes, and select Back. d) Select Clear. e) Enter 1000 in the Allocated Amount field. f) Select Post.
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Solution 10: Post a Manual Outgoing Payment
3. Check how many line items the supplier has open now and what the total balance is for the supplier. a) On the SAP Fiori Launchpad Home, select Manage Supplier Line Items. b) In the Supplier filter field, enter your supplier/employee number and select Go. You see two items open, the invoice and the partial payment. No clearing has taken place. c) On the SAP Fiori Launchpad Home, select Display Supplier Balances. d) In the Supplier filter field, enter your supplier/employee number and Company Code 1010 and select Go. Youl see one item in the debit and one in the credit. The balance is a credit of 1000.
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Unit 8 Exercise 11 Post an Outgoing Invoice You create an outgoing invoice for a tax-free item. The invoice amount will be discounted 2% if payed in the next 2 weeks by the customer. Note: To execute this exercise, please assign business role Accounts Receivable Accountant (SAP_BR_AR_ACCOUNTANT) to your user. For best performance, please remove any other business roles assigned except for Administrator (SAP_BR_ADMINISTRATOR), and Configuration Expert Business Process Configuration (SAP_BR_BPC_EXPERT). If you do not know how to perform these tasks, please refer to the System Setup Guide. 1. Post an outgoing invoice with the following details: Field
Value
Company Code
1010
Basic Data Customer
10100001
Invoice Date
Current Date
Reference
S4C-##
Amount
100##
Tax Code
A0
Payment Data Payment Terms
0002
Line Item G/L Account
41000000
Amount
*
Profitability Segment
28
Customer
10100001
Product
H001
Profit Center
YB111
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Unit 8 Solution 11 Post an Outgoing Invoice You create an outgoing invoice for a tax-free item. The invoice amount will be discounted 2% if payed in the next 2 weeks by the customer. Note: To execute this exercise, please assign business role Accounts Receivable Accountant (SAP_BR_AR_ACCOUNTANT) to your user. For best performance, please remove any other business roles assigned except for Administrator (SAP_BR_ADMINISTRATOR), and Configuration Expert Business Process Configuration (SAP_BR_BPC_EXPERT). If you do not know how to perform these tasks, please refer to the System Setup Guide. 1. Post an outgoing invoice with the following details: Field
Value
Company Code
1010
Basic Data Customer
10100001
Invoice Date
Current Date
Reference
S4C-##
Amount
100##
Tax Code
A0
Payment Data Payment Terms
0002
Line Item G/L Account
41000000
Amount
*
Profitability Segment Customer
10100001
Product
H001
Profit Center
YB111
a) On the SAP Fiori Launchpad, select the Create Outgoing Invoices app.
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Unit 8: Accounts Receivable (J59)
b) Enter the data as indicated in the table. Note: The profitability analysis screen is found on the line item. You access it by selecting the Profit.segment button in between the Grant and the Cost object fields. c) Select Post and press Enter to pass the warning.
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Unit 8 Exercise 12 Post an Incoming Payment with a Reason Code You receive a payment but it is not enough to cover the full amount. After communicating with your customer you are informed there was a mistake in the transaction processing and you agree to settle it this time without any extra payment. You post the payment writing off the residual amount as agreed differences. 1. Create a residual item after the payment of 90## from your customer. Field
Value
Company Code
1010
Journal Entry Date
Today’s Date
G/L Account
10010000
Amount
90##
Currency
EUR
Customer
10100001
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Unit 8 Solution 12 Post an Incoming Payment with a Reason Code You receive a payment but it is not enough to cover the full amount. After communicating with your customer you are informed there was a mistake in the transaction processing and you agree to settle it this time without any extra payment. You post the payment writing off the residual amount as agreed differences. 1. Create a residual item after the payment of 90## from your customer. Field
Value
Company Code
1010
Journal Entry Date
Today’s Date
G/L Account
10010000
Amount
90##
Currency
EUR
Customer
10100001
a) On the SAP Fiori Launchpad, select the app Post Incoming Payment. b) Enter the details as in the table and select Propose Items. c) In the Open Items, select the open item with amount 100## d) In the Items to be Cleared section, select the setting button and add the Residual Amount and the Reason Code. e) Remove the discount amount. Enter the amount you see displayed as Balance on the top right in the Residual Amount and select the reason code Agreed Settlement. f) Select Post and display the document to see the lines posted.
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Unit 9 Exercise 13 Create an Asset Master Record
Business Example Your company is purchasing an office building in Hamburg. Create an asset master record in asset class 1100 (Buildings) with the description, Office building Hamburg ##. In Germany, buildings have a tax useful life of 25 years.
Note: To execute this exercise, please assign business role Asset Accountant (SAP_BR_AA_ACCOUNTANT) to your user. For best performance, remove any other business roles assigned except for Administrator SAP_BR_ADMINISTRATOR, and Configuration Expert - Business Process Configuration (SAP_BR_BPC_EXPERT). If you do not know how to perform these tasks, please refer to exercise Maintain Business Roles in the course S4C01 - SAP S/4HANA Cloud On-boarding Fundamentals.
Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Create an asset master record and assign the new office building to cost center 10101750, using the data from the following table: Field Name
Value
Asset Class
1100 (Buildings)
Company Code
1010
Number of similar assets
1
Description
Office building Hamburg ##
Cost Center
10101750
2. Save the asset and make a note of the asset number: ________________________. Note: The zero after the blank at the end of the asset number represents the asset subnumber. 3. Display the asset master record, and identify how many depreciation areas are displayed and what values are stored for each.
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Unit 9 Solution 13 Create an Asset Master Record
Business Example Your company is purchasing an office building in Hamburg. Create an asset master record in asset class 1100 (Buildings) with the description, Office building Hamburg ##. In Germany, buildings have a tax useful life of 25 years.
Note: To execute this exercise, please assign business role Asset Accountant (SAP_BR_AA_ACCOUNTANT) to your user. For best performance, remove any other business roles assigned except for Administrator SAP_BR_ADMINISTRATOR, and Configuration Expert - Business Process Configuration (SAP_BR_BPC_EXPERT). If you do not know how to perform these tasks, please refer to exercise Maintain Business Roles in the course S4C01 - SAP S/4HANA Cloud On-boarding Fundamentals.
Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Create an asset master record and assign the new office building to cost center 10101750, using the data from the following table: Field Name
Value
Asset Class
1100 (Buildings)
Company Code
1010
Number of similar assets
1
Description
Office building Hamburg ##
Cost Center
10101750
a) On the SAP Fiori Launchpad, in the Master Data group of the Launchpad, choose the Create Asset Master Record tile. b) On the Create Asset: Initial screen, enter the asset class, company code, and the number of similar assets, using the values in the table. c) Choose Master data. d) On the General tab page, enter the Description, using the value in the table.
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Solution 13: Create an Asset Master Record
e) On the Time-dependent tab page, enter the Cost Center, using the value in the table. f) 2. Save the asset and make a note of the asset number: ________________________. a) Choose Save. b) On the status bar, note the asset number, excluding the zero after the blank at the end.
Note: The zero after the blank at the end of the asset number represents the asset subnumber. 3. Display the asset master record, and identify how many depreciation areas are displayed and what values are stored for each. a) On the SAP Fiori Launchpad, in the Master Data group of the Launchpad, choose the tile Display Asset Master Worklist. b) On the Asset Master Worklist screen, in the filter area, enter the company code 1010 and Asset Class 1100, and choose Go. Note: The asset will also appear in the In Process category as it is created, but there are no values and no capitalization date assigned to it. c) In the list of values shown, choose your Asset Number (select the value in the Asset column). d) On the Asset 1000XX pop-up, choose the option Define Links and select Display Asset. Choose Ok. e) Select the link Display Asset. Note: If you get an error message, deactivate the pop-up blocker from the browser. f) Choose the depreciation area tab page, count the number of depreciation areas listed, and verify the useful life of the asset for the displayed depreciation area.
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Unit 9 Exercise 14 Post a Non-Integrated Asset Acquisition
Business Example Your company purchased a machine. The machine has already been delivered and can be used, so should be capitalized, however, the invoice has not been received.
Note: In addition to the Asset Accountant (SAP_BR_AA_ACCOUNTANT) business role, also assign the General Ledger Accountant (SAP_BR_GL_ACCOUNTANT) to display the document after the posting 1. Post a non-integrated asset acquisition and create the corresponding asset master. Use the data in the table below. At the end, make a note of the asset master record number and check the posted values in the Asset Values application. Field name
Value
Company Code
1010
New Asset
Select
Description
Machine ##
Asset Class
2000
Cost Center
10101301
Transaction data - Basic Data
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Document Date
01/01/Current Year
Posting Date
01/01/Current Year
Asset Value Date
01/01/Current Year
Amount posted
50000 EUR
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Unit 9 Solution 14 Post a Non-Integrated Asset Acquisition
Business Example Your company purchased a machine. The machine has already been delivered and can be used, so should be capitalized, however, the invoice has not been received.
Note: In addition to the Asset Accountant (SAP_BR_AA_ACCOUNTANT) business role, also assign the General Ledger Accountant (SAP_BR_GL_ACCOUNTANT) to display the document after the posting 1. Post a non-integrated asset acquisition and create the corresponding asset master. Use the data in the table below. At the end, make a note of the asset master record number and check the posted values in the Asset Values application. Field name
Value
Company Code
1010
New Asset
Select
Description
Machine ##
Asset Class
2000
Cost Center
10101301
Transaction data - Basic Data Document Date
01/01/Current Year
Posting Date
01/01/Current Year
Asset Value Date
01/01/Current Year
Amount posted
50000 EUR
a) Go to the SAP Fiori Launchpad and, in the Document Entry group of the Launchpad, choose the tile Post Acquisition - with automatic offsetting. b) In the Enter a company code dialog box, enter 1010 and choose Continue. c) On the Enter Asset Transaction: Acquis. w/Autom. Offsetting Entry screen, create an asset transaction using the data in the tables. d) To post the asset acquisition, choose Post. A dialog box appears that displays the following:
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Unit 9: Asset Accounting (J62, 1GB)
●
Asset master record was created in company code 1010
●
Asset transaction was posted in accounting principle IFRS
●
Asset transaction was posted in accounting principle LG
e) Make a note of the asset master record number:_____________________. f) To confirm the dialog box, press Enter. g) To check the values in the report, choose More → Environment → Asset Values. h) In the Depreciation Area folder on the left, select the depreciation area 32 ( IFRS in local currency). i) On the Planned values tab page, select the displayed posting. j) In the Transactions area of the screen, double click the FI document line. k) On the Display Document: Data Entry view screen, select Asset Accounting. The document is posted as follows: ●
●
Via the asset to the acquisition and production costs (APC) balance sheet account 16002000 To the contra account for a non-integrated asset acquisition posting 16014100
l) Exit back to the SAP Fiori Launchpad Home.
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Unit 9 Exercise 15 Post an Integrated Asset Acquisitions
Business Example Your company (company code 1010) purchased a building from vendor 10300006. You need to post the asset acquisition. The value of the building is EUR 1,000,000. The tax of 19 percent is not included in the price.
Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Post an integrated asset acquisition, that is, post the asset acquisition and the amount payable to the vendor 10300006 in one document. The company code is 1010. The invoice and posting date are February 1st of the Current Year, the invoice number is ##. The input tax of 19 percent (V1) is in addition to the net amount. Ensure you use the payment term 0001. Use transaction type 100 (External asset acquisition). Hint: You can use the field search help to search for the asset with the description Office building Hamburg ##. 2. Display the FI document. 3. Which accounts were posted to in the operational part (vendor invoice) and the valuation parts (asset accounting) of the document.
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Unit 9 Solution 15 Post an Integrated Asset Acquisitions
Business Example Your company (company code 1010) purchased a building from vendor 10300006. You need to post the asset acquisition. The value of the building is EUR 1,000,000. The tax of 19 percent is not included in the price.
Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Post an integrated asset acquisition, that is, post the asset acquisition and the amount payable to the vendor 10300006 in one document. The company code is 1010. The invoice and posting date are February 1st of the Current Year, the invoice number is ##. The input tax of 19 percent (V1) is in addition to the net amount. Ensure you use the payment term 0001. Use transaction type 100 (External asset acquisition). Hint: You can use the field search help to search for the asset with the description Office building Hamburg ##. a) Go to the SAP Fiori Launchpad and choose the tile Acquisition without order (integrated AP) in the Document Entry group of the Launchpad. Alternatively, enter the transaction code F-90. Enter the following data: Field Name
Value
Document Date
February 1st Current Year
Posting Date
February 1st Current Year
Company Code
1010
Currency
EUR
Reference
Invoice ##
Document Header Text
Office Building Hamburg Acquisition
First line item
40
Posting key (PstKy)
31
Account
10300006
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Solution 15: Post an Integrated Asset Acquisitions
b) Press Enter. Enter the following data: Field Name
Value
Amount
1190000
Tax Amount
190000
Tax code
V1
Payment terms
0001
Next line item PstKy (posting key)
70
Account
The asset number for your office building Hamburg ##
TType (Asset Transaction Type)
100
c) Press Enter. Confirm the warning about changing the payment terms. Field Name
Value
Amount
*
Tax code
V1
d) To view all account assignments, in the line item, choose More. Field Name
Value
Reference Date
Current date
e) Choose Continue. f) Choose Post. Note: At the end of this exercise step, remain in the posting screen. 2. Display the FI document. a) From the menu, choose More → Document → Display. 3. Which accounts were posted to in the operational part (vendor invoice) and the valuation parts (asset accounting) of the document. a) Choose Asset Accounting. The entry document is posted as follows: ●
●
●
To the technical clearing account for integrated asset acquisitions (16014000) Through the vendor (10300006) to the payables balance sheet account (21100000) To the tax account (12600000)
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Unit 9: Asset Accounting (J62, 1GB)
The document is posted for accounting principle IFRS and Ledger Group 0L as follows: ●
●
Through the asset to the acquisition and production costs (APC) balance sheet account (16001000) To the technical clearing account for integrated asset acquisitions (16014000)
b) To display the posting in relation to the accounting principle LG: Local GAAP and currency 00: EUR — Document Currency, choose AP/Currency. The document is posted for accounting principle LG: Local GAAP and ledger group 2L as follows:
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●
Through the asset to the APC balance sheet account (16001000)
●
To the technical clearing account for integrated asset acquisitions (16014000)
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Unit 9 Exercise 16 Post a Credit Memo Your company purchased a machine. The machine has already been delivered and a nonintegrated asset acquisition in Asset Accounting has been posted, but it was discovered that the machine was a little damaged. The value should be reduced by 10000. 1. Post a credit memo with the following details: Field name
Value
Company Code
1010
Asset
Select your asset for Machine ##
Transaction data Basic Data Document Date
February 1st Current Year
Posting Date
February 1st Current Year
Asset Value Date
February 1st Current Year
Amount posted
10000 EUR
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Unit 9 Solution 16 Post a Credit Memo Your company purchased a machine. The machine has already been delivered and a nonintegrated asset acquisition in Asset Accounting has been posted, but it was discovered that the machine was a little damaged. The value should be reduced by 10000. 1. Post a credit memo with the following details: Field name
Value
Company Code
1010
Asset
Select your asset for Machine ##
Transaction data Basic Data Document Date
February 1st Current Year
Posting Date
February 1st Current Year
Asset Value Date
February 1st Current Year
Amount posted
10000 EUR
a) Go to the SAP Fiori Launchpad and in the Document Entry group of the Launchpad, choose the tile Credit Memo in Year. b) In the Create General Header Data for Posting screen, enter company code 1010, choose your asset, and select Continue. c) Enter the transaction data as provided in the table. d) To post the asset acquisition, choose Post. A dialog box appears that displays the following: ●
●
Asset transaction was posted with document no. 1010 0100000XXX in acctg princ. IFRS Asset transaction was posted with document no. 1010 7000000XXX in acctg princ. LG
e) To confirm the dialog box, choose Continue or press Enter. f) To check the values in the report, choose More → Environment → Asset Values. g) In the Depreciation Area folder on the left, select the depreciation area 32 (IFRS in local currency), check the values, and look at the posted values tab to see the planned depreciation. . h) Exit back to the SAP Fiori Launchpad Home.
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Unit 9 Exercise 17 Post an Asset Sale to a Customer
1. Post an integrated complete retirement for your machine ## (value date for sale: July 1st, Current Year. You gain a sales price/sales revenue of €50,000 (net). The Revenue from asset retirement account has the number 70020000 in the chart of accounts you are using. Use the customer 10100001 and a 0% output tax (A0). 2. Check the values for the asset in the Asset Values application.
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Unit 9 Solution 17 Post an Asset Sale to a Customer
1. Post an integrated complete retirement for your machine ## (value date for sale: July 1st, Current Year. You gain a sales price/sales revenue of €50,000 (net). The Revenue from asset retirement account has the number 70020000 in the chart of accounts you are using. Use the customer 10100001 and a 0% output tax (A0). a) On the Fiori Launchpad screen, in the Document Entry group, choose the tile Asset Sale with Invoice. b) On the Asset Retire. frm Sale w/Customer: Header Data screen, enter the following data and press Enter: Field Name or Data Type
Value
Document Date
July 1st, Current Year
Type
DR
Company Code
1010
Posting Date
July 1st, Current Year
PstKy
01
Account
10100001
Currency/Rate
EUR
c) Confirm your entries and choose Continue. d) On the Enter Customer invoice: Add Customer item screen, enter the following data and press Enter: Field Name or Data Type
Value
Amount
50000
Calculate Tax
Select
Tax Code
A0
e) Confirm your entries and choose Continue. f) On the Enter Customer invoice: Correct Customer item screen, enter the following data and press Enter:
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Field Name or Data Type
Value
PstKy
50
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Solution 17: Post an Asset Sale to a Customer
Field Name or Data Type
Value
Account
70020000
g) On the Enter Customer invoice: Add G/L account item screen, enter * in the Amount field, and select Asset retirement. h) Press Enter. i) In the Create Asset Retirement dialog box, enter the following data: Field Name or Data Type
Value
Asset
choose your asset Machine ##
Asset value date
July 1st, Current Year
Complete retirement
Select
j) Choose Continue. k) On the Enter Customer invoice: Correct G/L account item screen, choose Display Document Overview. l) Choose Asset Accounting. You can see all the lines created from the sale of the asset. You can check the lines also for the Local GAAP accounting principle by selecting AP/Currency → :G: Local GAAP → 00: document Currency. m) Go back to the Enter Customer invoice: Display Overview screen. n) Post your data and exit to the launchpad home. 2. Check the values for the asset in the Asset Values application. a) On the Fiori Launchpad screen, in the Reporting group, choose the Asset Values tile. If it is not there, use the search function. b) The asset values should be shown by default, if not enter the company code, asset, and select Refresh Asset. c) Check the documents posted for the year and the planned depreciation values. You should see three documents: the acquisition, the credit memo, and the sale invoice. In the Posted Values tab, you can see that depreciation calculation stops after the date of the asset sale.
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Unit 9 Exercise 18 Use the Asset Balances Report The cost-accounting department wants a list of the posted assets of your company code, 1010, by cost center. Analyze the asset portfolio and execute the asset balances report. 1. Start an asset balance report with the appropriate sort variant.
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Unit 9 Solution 18 Use the Asset Balances Report The cost-accounting department wants a list of the posted assets of your company code, 1010, by cost center. Analyze the asset portfolio and execute the asset balances report. 1. Start an asset balance report with the appropriate sort variant. a) On the SAP Fiori Launchpad, from the Reporting group, choose the tile Asset Balances. b) On the Asset Balances screen, enter the following data: Field Name or Data Type
Value
Key Figure Group
ABS_DEF
Company code
1010
Ledger
0L
Deprec. Area
32
Fiscal Year
Current Year
To-Period:
6
10
10
c) Select Go. d) Drag the Asset Cost Center from the Available Fields to the top of the list of fields in Rows. e) Select Export to Microsoft Excel. f) Open the Export.xlsx file. In the two prompts, select Yes for the first and Close for the second.
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Unit 9 Exercise 19 Perform a Test Run for Depreciation
1. Run a test depreciation using the values in the following table:
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Field Name
Value
Company Code
1010
Accounting Principle
Leave blank
Fiscal year
Current fiscal year
Posting Period
12
Detailed Log
Select
Test Run Parameters
Test Run
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Unit 9 Solution 19 Perform a Test Run for Depreciation
1. Run a test depreciation using the values in the following table: Field Name
Value
Company Code
1010
Accounting Principle
Leave blank
Fiscal year
Current fiscal year
Posting Period
12
Detailed Log
Select
Test Run Parameters
Test Run
a) On the Fiori Launchpad, choose the tile Periodic Activities → Schedule Asset Accounting Jobs. b) On the Application Jobs screen, select New. c) In the Job Template drop-down, select Depreciation Posting Run. d) Enter the values as specified in the table. e) To execute the test depreciation run, choose Schedule. f) If the warning message about posting for future period appears, to confirm, press Enter. g) In the Application Jobs screen, to refresh the list until your job is completed, select Go . h) When complete, select Navigate to the Job results. i) You see three lines, each representing a document, one for each depreciation areas. Double click one of the documents to see the document posting. j) Exit to your home page.
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Unit 9 Exercise 20 Create an Asset History Sheet
Business Example The asset history sheet is a required part of the external financial statements in many countries. You want to call up the asset history report to view all changes to your company’s asset portfolio in the current fiscal year.
Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Create the asset history sheet for the company code 1010 for the end of the current year. 2. Remain in the asset history sheet and determine the book value of your asset Office building Hamburg ## on the report run date.
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Unit 9 Solution 20 Create an Asset History Sheet
Business Example The asset history sheet is a required part of the external financial statements in many countries. You want to call up the asset history report to view all changes to your company’s asset portfolio in the current fiscal year.
Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Create the asset history sheet for the company code 1010 for the end of the current year. a) Go to the SAP Fiori Launchpad and, in the Reporting group of the Launchpad, choose the tile Asset History Sheet. Enter the following information: Field Name
Value
Company code
1010
Ledger
0L
Depreciation area
32
Fiscal Year
Current Year
To Period
12
Currency Type
1010
b) To run the report, choose Go. 2. Remain in the asset history sheet and determine the book value of your asset Office building Hamburg ## on the report run date. a) Search the asset number for your Office building Hamburg ##. The Net Book Value on Report Date should be in the next to last column. Note: Depending on the resolution of your monitor, all columns of the asset history sheet may not be displayed on screen. If you do not see the required column scroll to the right.
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Unit 10 Exercise 21 Create New Bank Master Data
The Manage Banks app provides an overview of all the banks in the system. In this app, you can add new banks, contacts, and banking relationships to your database. The functionality to create, display, and change data for existing banks in the company, for customers, and for suppliers, is also provided.
Note: To execute this exercise, assign business roles Cash Management Specialist (SAP_BR_CASH_SPECIALIST) and Cash Manager (SAP_BR_CASH_MANAGER). For best performance, remove any other business roles assigned except for Administrator SAP_BR_ADMINISTRATOR and Configuration Expert - Business Process Configuration (SAP_BR_BPC_EXPERT). If you do not know how to perform these tasks, refer to the system setup guide. 1. Create a bank and define the following common account properties:
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Field Name
Value
Bank Country
DE
Bank Key
987654##
Bank Name
Bank 987654##
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Unit 10 Solution 21 Create New Bank Master Data
The Manage Banks app provides an overview of all the banks in the system. In this app, you can add new banks, contacts, and banking relationships to your database. The functionality to create, display, and change data for existing banks in the company, for customers, and for suppliers, is also provided.
Note: To execute this exercise, assign business roles Cash Management Specialist (SAP_BR_CASH_SPECIALIST) and Cash Manager (SAP_BR_CASH_MANAGER). For best performance, remove any other business roles assigned except for Administrator SAP_BR_ADMINISTRATOR and Configuration Expert - Business Process Configuration (SAP_BR_BPC_EXPERT). If you do not know how to perform these tasks, refer to the system setup guide. 1. Create a bank and define the following common account properties: Field Name
Value
Bank Country
DE
Bank Key
987654##
Bank Name
Bank 987654##
a) In SAP Fiori, choose Bank Relationship → Manage Banks — Basic. b) In the lower right corner of the Manage Banks screen, choose Create Bank. c) In the General Data tab, define common account properties such as the bank country, bank key, bank name, as provided in the table. d) Choose Save. The Bank Created message displays.
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Unit 10 Exercise 22 Add Bank Master Data to Bank Account Hierarchy
1. Add bank master data to the bank account hierarchy. Use your bank from the previous exercise with bank key 987654##.
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Unit 10 Solution 22 Add Bank Master Data to Bank Account Hierarchy
1. Add bank master data to the bank account hierarchy. Use your bank from the previous exercise with bank key 987654##. a) In SAP Fiori, choose Bank Relationship → Manage Bank Accounts. b) On the Bank Hierarchy screen, next to Active Filter, choose Edit Bank Hierarchy (pencil). c) On the Bank Hierarchy screen, in the All Available Banks section, select the master data previously created and stored. d) On the Add Bank to Bank Hierarchy screen, choose Add Bank with Business Partner. e) In the following pop-up, select the option Add Bank with new Business Partner and choose O.K.. On the bank hierarchy on the right hand side, your bank is added. f) Choose Save. The success message Hierarchy saved is issued. g) Leave the transaction.
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Unit 10 Exercise 23 Define Bank Master Data as House Bank
In this exercise, replace ## with your participant ID. 1. Define your bank as a House Bank using the following data:
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Field Name
Value
Bank Name
987654##
Company Code
1010
House Bank
T-B##
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Unit 10 Solution 23 Define Bank Master Data as House Bank
In this exercise, replace ## with your participant ID. 1. Define your bank as a House Bank using the following data: Field Name
Value
Bank Name
987654##
Company Code
1010
House Bank
T-B##
a) In SAP Fiori, in the Bank Relationship area, choose the Manage Banks tile. b) On the Manage Bank screen, look for the selection criteria Bank Type. Select My Banks. Additionally you can set the filter criteria Bank Country DE and the Bank Name 987654##. On the right upper corner, press Go. c) Select the bank created previously (987654##), and, on the new screen, choose Edit. d) Under the House Bank section, choose Add (+). e) On the Create House Bank window, enter the data provided in the table. f) Choose Save. The message House Bank created is displayed. g) Leave the transaction
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Unit 10 Exercise 24 Open a New Bank Account With Workflow
Note: When you log on with user S4C01–##, you need to assign the business roles Cash Management Specialist and Cash Manager to the user. By default, new Bank Account Management has an opening, changing, and closing governance process. For this exercise, please create other users to approve the request to create a new bank account. In this exercise, replace ## with your participant ID. The following table outlines the user IDs used for the Bank Account Management workflow in this exercise: Field Name
Value
User S4C-##
The user who will request the bank account creation
User S4C01-##
The user who will approve the bank account creation from Cash Manager perspective
User S4C30-##
The user who will confirm the bank account creation from Bank Accountant perspective
User S4C-##
The user who will confirm the bank account creation from Key User perspective
1. Maintain Business and User ID. Check the User IDs for the following values and take note of them: User
Rule
User ID
S4C01-##
Rule 74300006
S4C30-##
Rule 74300007
S4C-##
Rule 74300008
2. Maintain the Bank Accountant assignment in the workflow. Use the following rule to maintain the users for this step:
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Field Name
Value
Rule 74300006
Cash Manager rule used for the first step in the approval process workflow template.
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Exercise 24: Open a New Bank Account With Workflow
3. Maintain the Bank Accountant assignment in the workflow. Use the following rule to maintain the users for this step: Field Name
Value
Rule 74300007
Bank Accountant rule used for the second step in the approval process workflow template.
4. Maintain the Key User assignment in the workflow. Use the following rule to maintain the users for this step: Field Name
Value
Rule 74300008
Key User rule used for the third step in the approval process workflow template.
5. Log on to SAP Fiori with User S4C–## and create a new bank account. Use the data in the following table to create the bank account: Field Name
Value
Opening Date
current date
Company Code
1010
Account Holder
TA##
Bank Country
DE
Bank Key
50070010
Currency
EUR
Account Number
112233##
IBAN
select IBAN button and confirm the proposal
Description
Current Account EUR
Account Type
01 — Current Account
6. Log on to SAP Fiori with User S4C01–## and approve bank account creation from the cash manager’s perspective. 7. Log on to SAP Fiori with User S4C30–## and confirm bank account creation from the bank accountant’s perspective. 8. Log on to SAP Fiori with User S4C–## and confirm bank account creation from the key user perspective.
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Unit 10 Solution 24 Open a New Bank Account With Workflow
Note: When you log on with user S4C01–##, you need to assign the business roles Cash Management Specialist and Cash Manager to the user. By default, new Bank Account Management has an opening, changing, and closing governance process. For this exercise, please create other users to approve the request to create a new bank account. In this exercise, replace ## with your participant ID. The following table outlines the user IDs used for the Bank Account Management workflow in this exercise: Field Name
Value
User S4C-##
The user who will request the bank account creation
User S4C01-##
The user who will approve the bank account creation from Cash Manager perspective
User S4C30-##
The user who will confirm the bank account creation from Bank Accountant perspective
User S4C-##
The user who will confirm the bank account creation from Key User perspective
1. Maintain Business and User ID. Check the User IDs for the following values and take note of them: User
Rule
S4C01-##
Rule 74300006
S4C30-##
Rule 74300007
S4C-##
Rule 74300008
User ID
a) Log on to the SAP Fiori Launchpad using user S4C–##. b) Navigate to the group Identity and Access Management. In this group, choose the Maintain Business User tile. c) In the User Name field, give the first user (S4C01-##) from the table above and choose Go.
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Solution 24: Open a New Bank Account With Workflow
d) Note the value from column User ID from the result table (such as CB9980000XXX). e) Go back to the filter bar at the top and enter the second user value from the table (S4C30–##). Choose Go. f) Note the value from column User ID from the result table. g) Back to the filter bar at the top and enter the third user value from the table (S4C–##). Choose Go. h) Take the value from column User ID and note it down. i) To leave the transaction, choose Home. 2. Maintain the Bank Accountant assignment in the workflow. Use the following rule to maintain the users for this step: Field Name
Value
Rule 74300006
Cash Manager rule used for the first step in the approval process workflow template.
a) Make sure you are still logged on with user S4C–##. b) In SAP Fiori, in the upper right hand corner, choose Search and enter Define Responsibilities. Press Enter. The Responsibilities: Choose Rule window opens. c) In the field available, enter rule 74300006 and press Enter. d) In the Responsibilities for Rule FCLM_CASHMGR Cash Manager window, select the first Cash Manager 1010 line, and, from the icon bar at the top, choose Insert agent assignment. e) In the Selection pop-up, choose the value User and choose Continue. f) In the Choose User Search Term field, enter the value you noted down earlier for the user S4C01-## (such as CB9980000XXX) and choose Continue. g) To finalize the assignment, in the Relationship window, choose Create. Your user is now assigned to the selected responsibility. h) Repeat the steps for the second Cash Manager 1010 line and assign the same User ID to this responsibility. i) At the top of the screen, choose Exit. 3. Maintain the Bank Accountant assignment in the workflow. Use the following rule to maintain the users for this step: Field Name
Value
Rule 74300007
Bank Accountant rule used for the second step in the approval process workflow template.
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Unit 10: Bank Account Management (BFA, J77)
a) In SAP Fiori, in the upper right hand corner, choose Search and enter Define Responsibilities. Press Enter. b) In the Responsibility window, choose Rule and enter 74300007. c) In the Responsibilities for Rule FCLM_CASHOPR Bank Accountant window, select the Bank Accountant 1010 line and, from the icon bar at the top, choose Insert agent assignment. d) In the Selection pop-up, choose the value User and choose Continue. e) In the Choose User Search Term field, enter the value you have noted earlier for the user S4C30-## (such as CB9980000XXX) and choose Continue. f) To finalize the assignment, in the Relationship window, choose Create. g) Repeat the steps for the second Bank Accountant 1010 line and assign the same User ID to this responsibility. h) At the top of the screen, choose Exit. 4. Maintain the Key User assignment in the workflow. Use the following rule to maintain the users for this step: Field Name
Value
Rule 74300008
Key User rule used for the third step in the approval process workflow template.
a) In SAP Fiori, navigate to the Current Settings group and select the Define Responsibilities tile. b) In the Responsibility window, click the Rule field, and enter 74300008. c) In the Responsibilities for Rule FCLM_SYSCOLL Key User window, select the Key User 1010 line and, from the icon bar at the top, choose Insert agent assignment. d) In the Selection pop-up, select the value User and choose Continue. e) In the Choose User Search Term field, enter the value you have noted earlier for the user S4C-## (such as CB9980000XXX) and choose Continue. f) To finalize the assignment, in the Relationship window, choose Create. g) To leave the transaction, at the top of the screen, choose Exit. h) Repeat the steps for the second Key User 1010 line and assign the same User ID to this responsibility. 5. Log on to SAP Fiori with User S4C–## and create a new bank account. Use the data in the following table to create the bank account:
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Field Name
Value
Opening Date
current date
Company Code
1010
Account Holder
TA##
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Solution 24: Open a New Bank Account With Workflow
Field Name
Value
Bank Country
DE
Bank Key
50070010
Currency
EUR
Account Number
112233##
IBAN
select IBAN button and confirm the proposal
Description
Current Account EUR
Account Type
01 — Current Account
a) Log on using user S4C–##. b) In SAP Fiori, choose Bank Relationship → Manage Bank Accounts. c) On the Bank Hierarchy: Active Accounts screen, choose Account List. d) On the Active Accounts screen, choose New Bank Account. e) On the New Bank Account screen, enter the data provided in the table. f) Choose Save and Submit. g) On the Send Request screen enter the following note: Create bank account CURRENT ACCOUNT EUR. h) Choose Submit. The message, Change request xxx created, is displayed. The message, Bank Account Current Account EUR created, is displayed. 6. Log on to SAP Fiori with User S4C01–## and approve bank account creation from the cash manager’s perspective. a) In SAP Fiori, choose Bank Relationship → My Bank Account Worklist . b) In the Requests for Approval tab, the new bank account is displayed. c) Select the line with the new bank account, and on the Change Request: Create Bank Account Current Account EUR screen, choose Approve. d) On the Approve Request screen, choose Approve. e) On the Approve Request new screen, enter a note and choose Approve. The message, Change request xxx approved, is displayed. f) To return to the initial screen, choose Home. 7. Log on to SAP Fiori with User S4C30–## and confirm bank account creation from the bank accountant’s perspective. a) In SAP Fiori, choose Bank Relationship → My Bank Account Worklist. b) In the Requests for Approval tab, the new bank account is displayed.
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Unit 10: Bank Account Management (BFA, J77)
c) Select the line with the new bank account, and on the Change Request: Create Bank Account Current Account EUR screen, choose Confirm. d) On the Confirm Request screen, choose Confirm. e) On the Confirm Request new screen, enter a note and choose Confirm. f) To return to the initial screen, choose Home. 8. Log on to SAP Fiori with User S4C–## and confirm bank account creation from the key user perspective. a) In SAP Fiori, choose Bank Relationship → My Bank Account Worklist . b) In the Requests for Approval tab, the new bank account is displayed. c) Select the line with the new bank account, and on the Change Request: Create Bank Account Current Account EUR screen, choose Confirm. d) On the Confirm Request screen, choose Confirm. e) On the Confirm Request new screen, enter a note and choose Confirm. f) To return to the initial screen, choose Home. The new account is created and is visible in Account List. g) In SAP Fiori, choose Bank Relationship → Manage Bank Accounts. h) On the Bank Hierarchy: Active Accounts screen, choose Account List. Account 112233## is created.
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Unit 10 Exercise 25 Define Payment Signatories for Approving Payments
Payment Signatories are people who have the authorization to approve payments. With Bank Account Management, you can define different approval processes for different bank accounts by configuring signatory groups and approval patterns. Please note that this function is integrated with SAP BCM approval processes. For the signatories, they can approve the payments in another SAP Fiori app called Approve Bank Payments. In this exercise, replace ## with your participant ID. Note: Logon with User S4C-## to perform this exercise. 1. Define the approval processes for your 112233## bank account by configuring signatory groups and approval patterns using the following data: Table 2: Field Name
Value
Signatory Group
G001
Signatory
Your User ID e.g. CB9980000XXX. In case refer to Exercise 4, Step 1
Currency
EUR
Max. Amount for Payment
10.000
Max. Amount for Batch
20.000
Valid From
Current date
Valid To
31.12.9999
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Unit 10 Solution 25 Define Payment Signatories for Approving Payments
Payment Signatories are people who have the authorization to approve payments. With Bank Account Management, you can define different approval processes for different bank accounts by configuring signatory groups and approval patterns. Please note that this function is integrated with SAP BCM approval processes. For the signatories, they can approve the payments in another SAP Fiori app called Approve Bank Payments. In this exercise, replace ## with your participant ID. Note: Logon with User S4C-## to perform this exercise. 1. Define the approval processes for your 112233## bank account by configuring signatory groups and approval patterns using the following data: Table 2: Field Name
Value
Signatory Group
G001
Signatory
Your User ID e.g. CB9980000XXX. In case refer to Exercise 4, Step 1
Currency
EUR
Max. Amount for Payment
10.000
Max. Amount for Batch
20.000
Valid From
Current date
Valid To
31.12.9999
a) In SAP Fiori, choose Bank Account Management → Manage Bank Accounts. b) On Active Accounts screen, under the Account List tab, choose account previously created (112233##). c) In the new screen, choose Edit and choose the Payment Signatories tab. d) Choose Add. e) Enter the data provided in the Table 1.
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Solution 25: Define Payment Signatories for Approving Payments
f) Choose Save and Submit. The change process workflow is started in the background. The message, Bank Account Current Account EUR updated, is displayed.
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Unit 11 Exercise 26 Create Manual Memo Records
Business Example You do not want to see only the actual bank postings in the cash position, but manually entered values too. You can enter this transaction using payment advices, even though no general ledger posting has yet taken place.
Note: To execute this exercise, assign business roles Cash Management Specialist (SAP_BR_CASH_SPECIALIST) and Cash Manager (SAP_BR_CASH_MANAGER) to your user. For best performance, remove any other business roles previously assigned except for Administrator SAP_BR_ADMINISTRATOR and Configuration Expert - Business Process Configuration (SAP_BR_BPC_EXPERT). If you do not know how to perform these tasks, refer to the system setup guide. 1. At 10:15, you receive a call from your bank informing you that they have received 250,000 EUR for rent payments with today as the value date. Use the planning type DI and the planning group E7 to process this information.
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Unit 11 Solution 26 Create Manual Memo Records
Business Example You do not want to see only the actual bank postings in the cash position, but manually entered values too. You can enter this transaction using payment advices, even though no general ledger posting has yet taken place.
Note: To execute this exercise, assign business roles Cash Management Specialist (SAP_BR_CASH_SPECIALIST) and Cash Manager (SAP_BR_CASH_MANAGER) to your user. For best performance, remove any other business roles previously assigned except for Administrator SAP_BR_ADMINISTRATOR and Configuration Expert - Business Process Configuration (SAP_BR_BPC_EXPERT). If you do not know how to perform these tasks, refer to the system setup guide. 1. At 10:15, you receive a call from your bank informing you that they have received 250,000 EUR for rent payments with today as the value date. Use the planning type DI and the planning group E7 to process this information. a) In SAP Fiori choose Daily Business → Create Memo Record (FF63) Enter the company code 1010 and DI (General planning) as the planning type and choose Enter or Single Entry. b) Enter a cash inflow as per bellow table: Field
Name
Planning day
Today
Planning group
E7
Currency
EUR
Amount
250.000
c) Choose Enter and then choose Save. d) Choose Back .
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Unit 11 Exercise 27 Use the Cash Position Details App Using the transactional Cash Position Details app, it is possible to monitor the cash position trend in the company and analyze cash position details using different dimensions and filters, based on transaction data from accounting, memo records, and the One Exposure Hub.
Note: To execute this exercise, assign business roles Cash Management Specialist (SAP_BR_CASH_SPECIALIST) and Cash Manager (SAP_BR_CASH_MANAGER) to your user. For best performance, remove any other business roles previously assigned except for Administrator SAP_BR_ADMINISTRATOR and Configuration Expert - Business Process Configuration (SAP_BR_BPC_EXPERT). If you do not know how to perform these tasks, refer to the system setup guide. 1. Access the Cash Position Details app and select the following filter settings. Table Name
Value
Value Date
today
Company Code
1010
Certainty level
MEMO
2. In the Cash Position Details results, expand and review the lines for the Bank Account Currency EUR.
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Unit 11 Solution 27 Use the Cash Position Details App Using the transactional Cash Position Details app, it is possible to monitor the cash position trend in the company and analyze cash position details using different dimensions and filters, based on transaction data from accounting, memo records, and the One Exposure Hub.
Note: To execute this exercise, assign business roles Cash Management Specialist (SAP_BR_CASH_SPECIALIST) and Cash Manager (SAP_BR_CASH_MANAGER) to your user. For best performance, remove any other business roles previously assigned except for Administrator SAP_BR_ADMINISTRATOR and Configuration Expert - Business Process Configuration (SAP_BR_BPC_EXPERT). If you do not know how to perform these tasks, refer to the system setup guide. 1. Access the Cash Position Details app and select the following filter settings. Table Name
Value
Value Date
today
Company Code
1010
Certainty level
MEMO
a) In SAP Fiori, choose Daily Business → Cash Position Details. b) On the Cash Position Details screen, give the filter criterias from the table and press Go. 2. In the Cash Position Details results, expand and review the lines for the Bank Account Currency EUR. a) Expand the line Bank Account Currency: EUR. A new line displays for each company code that exists in the system. b) Expand the line for Company Code 1010. New lines for the banks with operations display. c) Pick the Bank Account line once again and expand this aswell The actual memo record line will be displayed as inflow with planning level DI. d) Choose the Home button to get back to the Fiori Launchpad Home.
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Unit 11 Exercise 28 Make a Bank Transfer As prerequisite to finalizing the bank transfer check which users are maintained as signatories in the bank account 1. Check the payment signatories assigned to bank key 50070010 account 1133698. Following data must be set. Field Name
Value
Bank Key
50070010
Bank Account
1133698
Signatory Group
G001
Signatory
S4C01–##
Full Name
will be completed by the system with full name of user
Currency
EUR
Maxim Amount for Payment
100000
Maxim Amount for Batch
200000
Valid From
current date
Valid To
31.12.9999
Signatory Group
G002
Signatory
S4C30-##
Full Name
will be completed by the system with full name of user
Currency
EUR
Maxim Amount for Payment
100000
Maxim Amount for Batch
200000
Valid From
current date
Valid To
31.12.9999
2. Make a bank transfer from BANK 1 to BANK 2.
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Field Name
Value
From
Bank 1 (1133698)
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Exercise 28: Make a Bank Transfer
Field Name
Value
To
Bank 2 — Sample Bank (2580061)
Amount
1000
Transfer Date
Set as current date and can be changed.
Payment Method
T- SEPA
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Unit 11 Solution 28 Make a Bank Transfer As prerequisite to finalizing the bank transfer check which users are maintained as signatories in the bank account 1. Check the payment signatories assigned to bank key 50070010 account 1133698. Following data must be set. Field Name
Value
Bank Key
50070010
Bank Account
1133698
Signatory Group
G001
Signatory
S4C01–##
Full Name
will be completed by the system with full name of user
Currency
EUR
Maxim Amount for Payment
100000
Maxim Amount for Batch
200000
Valid From
current date
Valid To
31.12.9999
Signatory Group
G002
Signatory
S4C30-##
Full Name
will be completed by the system with full name of user
Currency
EUR
Maxim Amount for Payment
100000
Maxim Amount for Batch
200000
Valid From
current date
Valid To
31.12.9999
a) In SAP Fiori, navigate to the tile Manage Bank Accounts — Overview and Maintenance. b) Choose House Bank List at the top of the screen to see the full list.
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Solution 28: Make a Bank Transfer
c) Click the column Account Number at the 1133698 entry to see the details. d) At the Bank Account 1133698, Bank 1, Giro1 screen select the tab Payment Signatories e) Verify that the data provided in the table is correctly set. f) Choose Home at the top of the screen to return to the Fiori Launchpad Home. 2. Make a bank transfer from BANK 1 to BANK 2. Field Name
Value
From
Bank 1 (1133698)
To
Bank 2 — Sample Bank (2580061)
Amount
1000
Transfer Date
Set as current date and can be changed.
Payment Method
T- SEPA
a) In SAP Fiori, choose Cash Operations → Make Bank Transfer. b) On the Make Bank Transfer screen, select Bank 1 on the left side and Bank 2 — Sample Bank on the right side. c) If the two banks are highlighted in light grey give the amount, transfer date and payment method at the top of the screen as provided in the table above. d) Click the Make Bank Transfer button at the bottom of your screen.. e) At the Initiate Transfer screen give the note Bank Transfer ## and press Submit. f) On the Initiate Transfer screen, choose Submit. The message Bank transfer 1000 EUR from DEBK1 to DEBK2 initiated successfully. Payment request X cleared with payment run current date, 0000XR. is issued. g) Choose OK. h) Use the Home button to return to the Fiori Launchpad Home.
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Unit 11 Exercise 29 Track a Bank Transfer Use the following users for the bank transfer if the workflow is activated for Bank Account Management: Field Name
Value
S4C-##
the user who created the payment batch
S4C01–##
the user for the first approval step
S4C30-##
the user for the second approval step
1. Track the bank transfer created in the previous exercise, Make a Bank Transfer, and view the transfer details. Field Name
Value
Exceptions
For all other batches. Something may have gone wrong with them and they need special attention.
New
For all the bank transfers have been merged as batch that waits for their first approval.
In approval
For all batches that were approved at least once, but not yet finally.
Approved
For all batches that went successfully through the approval process, where the payment medium file was created.
Send to Bank
Payment medium file was sent to FSN for further processing, and the payment status message was pulled from FSN.
Completed
For the batches already confirmed by a bank statement.
2. First approval step for Bank Transfer: Note: Logon with User S4C01–## to perform the first approval step, you will need to assign the roles for cash manager and cash management specialist to your user.
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Exercise 29: Track a Bank Transfer
3. Second approval step for Bank Transfer. Note: Logon with User S4C30–## to perform the second approval step (the user already has the roles assigned). 4. Track the bank transfer and it’s approval status. Note: Logon with the User S4C-## to check the approval status
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Unit 11 Solution 29 Track a Bank Transfer Use the following users for the bank transfer if the workflow is activated for Bank Account Management: Field Name
Value
S4C-##
the user who created the payment batch
S4C01–##
the user for the first approval step
S4C30-##
the user for the second approval step
1. Track the bank transfer created in the previous exercise, Make a Bank Transfer, and view the transfer details. Field Name
Value
Exceptions
For all other batches. Something may have gone wrong with them and they need special attention.
New
For all the bank transfers have been merged as batch that waits for their first approval.
In approval
For all batches that were approved at least once, but not yet finally.
Approved
For all batches that went successfully through the approval process, where the payment medium file was created.
Send to Bank
Payment medium file was sent to FSN for further processing, and the payment status message was pulled from FSN.
Completed
For the batches already confirmed by a bank statement.
a) In SAP Fiori, choose Cash Operations → Track Bank Transfer. b) On the Track Bank Transfers screen, verify that the fields outlined in the table are set. The bank transfer previously performed is in status New. c) Press the Home button to return to the Fiori Lauchpad Home. 2. First approval step for Bank Transfer:
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Solution 29: Track a Bank Transfer
Note: Logon with User S4C01–## to perform the first approval step, you will need to assign the roles for cash manager and cash management specialist to your user. a) In SAP Fiori, choose Cash Operations → Approve Bank Payments. b) In the left part Payment Batches select the area For Review. The previously created payment batch is displayed. c) In the right part of the screen your payment batch details will be displayed. d) The Approve / Reject field is already set to green. e) Press the Submit button at the bottom of your screen to process the payment. 3. Second approval step for Bank Transfer. Note: Logon with User S4C30–## to perform the second approval step (the user already has the roles assigned). a) In SAP Fiori, choose Cash Operations → Approve Bank Payments. b) In the left part Payment Batches select the area For Review. The already approved payment batch (step one) is displayed. c) In the right part of the screen your payment batch details will be displayed. d) The Approve / Reject field is already set to green. e) Press the Submit button at the bottom of your screen to process the payment. 4. Track the bank transfer and it’s approval status. Note: Logon with the User S4C-## to check the approval status a) In SAP Fiori, choose Cash Operations → Track Bank Transfer. b) The bank transfer previously performed is in status APPROVED You will find your initially created payment batch in the approved section.
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Unit 14 Exercise 30 Extend Reports with Adapt UI
Note: Follow these steps to prepare for the exercise. To get proper authorizations, access the Maintain Business Users app and assign to you user the following business role: SAP_BR_PROJ_MANAGE_COMM (Project Manager - Commercial Services). In the Customer Project Creation area, you need to rearrange some fields. Add another group and add a field. You can do this using the Adapt UI functionality. 1. Change the order of fields in the Create Customer Projects area. 2. Add a field to the Customer Project group. 3. Add a group. 4. Rename a field label.
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Unit 14 Solution 30 Extend Reports with Adapt UI
Note: Follow these steps to prepare for the exercise. To get proper authorizations, access the Maintain Business Users app and assign to you user the following business role: SAP_BR_PROJ_MANAGE_COMM (Project Manager - Commercial Services). In the Customer Project Creation area, you need to rearrange some fields. Add another group and add a field. You can do this using the Adapt UI functionality. 1. Change the order of fields in the Create Customer Projects area. a) Select Create Customer Projects so that you are in the initial creation screen. b) In the top, left, corner of the screen select user profile. c) Select Adapt UI. This puts you in the UI Adaptation Mode. Here you can change the layout of the screen and what fields appear. d) Under the Customer Project group, select the Project ID field by clicking on it when the cursor arrow turns into crosshairs. Move this field so that it is underneath the Project Name field. e) When you have made this change, in the top right of the screen, select Transport. f) In the Select a transport window, choose Local Object. There is only one system available, so no transports can be performed. 2. Add a field to the Customer Project group. a) Move your cursor over the Customer Project text so that the crosshairs appear. Rightclick so that the context menu appears. Select Add Field. b) From the Available Fields window, select the City checkbox and choose Ok. The City field should now appear beneath the Description box. c) Move the new field so that it is between the Currency and Description fields. d) Once you have made this change, in the top right of the screen, select Transport. e) In the Select a transport window, choose Local Object. 3. Add a group. a) Right click to bring up the context menu and select Create Group. b) The text New Group appears. Rename this so that it says Assorted Fields.
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Unit 14: Implementing Solution Extensibility - In App Extensibility
c) Right click this new group and from the context menu choose Add Field. Select Region. d) Drag the city field from its current group and drop it into your new group. 4. Rename a field label. a) Select the Description field so that the Description label is highlighted. b) Rename this field to Project Details. c) When you have made this change, in the top right of the screen, select Transport. d) In the Select a transport window, choose Local Object.
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